Privacy Policy

1. Data controller

S3 Smart Sports Systems (hereinafter "S3", "we" or "the company") is the data controller for personal data collected through this website (s3-football.com) and the S3 Smart Scouting System platform.

Contact email: info@s3-football.com

2. Data we collect

We collect the following personal data only when you voluntarily provide it to us:

• Contact form: name, corporate email address, club or organization, and message.
• Meeting bookings (Cal.com): name, email address, and information needed to schedule the appointment.
• Platform usage: email address, username, organization, and activity data within the application.

3. Purpose of processing

• Respond to your inquiries and information requests.
• Manage meeting and product demo bookings.
• Provide and improve the S3 Smart Scouting System platform.
• Send service-related communications.

4. Legal basis

• Consent: by submitting the contact form or booking a meeting, you consent to the processing of your data for the stated purpose.
• Contractual performance: when you use the platform as a registered user.
• Legitimate interest: to improve our services and ensure platform security.

5. Data sharing

We do not sell or share your personal data with third parties. We use the following service providers, who may process data on our behalf:

• EmailJS — contact form delivery.
• Cal.com — meeting booking management.
• Neon (PostgreSQL) — platform data storage.
• Hosting provider — website and application hosting.

All providers are subject to their own privacy policies and offer adequate data protection guarantees.

6. International transfers

Some of our providers may be located outside the European Economic Area (EEA). In such cases, we ensure that appropriate safeguards are in place in accordance with the GDPR (standard contractual clauses, adequacy decisions, etc.).

7. Data retention

• Contact form: data is retained for as long as necessary to handle your inquiry, and no longer than 12 months from the last contact.
• Platform data: for the duration of the contractual relationship and, subsequently, for the applicable legal retention periods.

8. Your rights

Under the General Data Protection Regulation (GDPR), you have the right to:

• Access your personal data.
• Rectify inaccurate data.
• Request erasure of your data.
• Object to processing or request its restriction.
• Request data portability.
• Withdraw consent at any time.

To exercise these rights, contact us at info@s3-football.com.

9. Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or alteration, including encrypted connections (HTTPS/TLS), role-based access control, and secure authentication.

10. Changes to this policy

We may update this privacy policy from time to time. The date of the last update is shown at the top of this page. We recommend reviewing it regularly.